EZ Correspondence Center

Have you ever considered how much time you actually spend sending even a single letter or memo on a case?

First, you will need to locate the case file to obtain names and addresses.  This will take 2 or 3 minutes if you are well organized, 5 minutes or more if you are not.

Add to this the time it will take to:

• load your word processor and locate a standard letter or memo template file,
• enter the name and address, 
• change other aspects of the template to make changes specific to this case (like the case id or case issues referenced in the letter or memo),
• print the letter,
• prepare an envelope in Word and print it, and
• document the letter as to who, why, and when it was sent.

With 10 minutes or more involved in preparing just a single case related letter, and estimating as many as 2 to 4 pieces of correspondence sent during the processing of a case, you may be spending over 40 minutes total on each case just in all the correspondence alone.

When you multiply that by your total caseload, is it any wonder some letters and memos are delayed or even overlooked.  You don't even think about sending thank you letters because it is all you can do to send critical scheduling or other case related correspondence.

Send letters in DTAS usually in less than a few seconds...

Now compare that to the DTAS EZ Correspondence Center, where you can usually do all of those same tasks in less than one minute!  In fact, you could complete not just one letter, but multiple letters to all the parties in the case in about the same minute!

But this features goes much further.

Engineered around the EZ Step design, sending correspondence is a matter of 2 or 3 very simple steps.  Users are guided through the process, allowing even those with little computer experience and no word processing experience to send correspondence quickly and easily.

You can even automatically generate correspondence on a case without spending any time at all on the correspondence!  Yes, that is right, send correspondence in zero minutes!  Ask us for a full demonstration.